PowerPoint Tips

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What are the shortcuts for moving and selecting?

Moving and Selecting

The shortcuts for moving and selecting are:

CTRL+RIGHT ARROW = Start of word
CTRL+LEFT ARROW = End of word
HOME = Start of line
END = End of line
CTRL+HOME = Start of Document
CTRL+END = End of Document

To Select, hold down Shift and do the above.

   
What are the shortcuts for working in a outline?

Working in an Outline

The shortcuts for working in an outline are:

ALT+SHIFT+LEFT ARROW = Promote a paragraph
ALT+SHIFT+RIGHT ARROW = Demote a paragraph
ALT+SHIFT+UP ARROW = Move selected paragraphs up
ALT+SHIFT+DOWN ARROW = Move selected paragraphs down
ALT+SHIFT+1 = Heading level 1
ALT+SHIFT+PLUS = Expand text below a heading
ALT+SHIFT+MINUS = Collapse text below a heading
ALT+SHIFT+A = Show all text or headings

   
What are the shortcuts for moving around the text?

Moving Around Text

The shortcuts for moving around text are:

LEFT ARROW = One character to the left
RIGHT ARROW = One Character to the right
UP ARROW = One character up
DOWN ARROW = One Character down
CTRL+LEFT ARROW = One word to the left
CTRL+RIGHT ARROW = One word to the right
END = To the end of a line
HOME = To the start of a line
CTRL+UP ARROW = Up one paragraph
CTRL+DOWN ARROW = Down one paragraph
CTRL+END = To end of textbox
CTRL+HOME = To start of textbox
CTRL+ENTER = To the next title
SHIFT+F4 = To repeat last find action

   
What is the is autocontent wizard?

AutoContent Wizard

AutoContent Wizard is the quickest way to create a presentation.

   
How do I insert action buttons?

Action Buttons

To insert Action Buttons into a slide, click on Slide Show and Action Buttons option.

   
How do I see a miniature of the slide?

Miniature

To see a small version of what the slide looks like, click Slide Miniature on the View menu.

   
How do I get full size view of the slide?

Slide View

For a full size view of the slide, use Slide View.

   
How do I insert slide numbers?

Slide Numbers

To insert Slide Numbers, click on Insert and Slide Number.

   
How do I change the layout of the slide?

Change the Layout

To change the layout of a slide, click on Format and Slide Layout.

   
How do I set master styles?

Master Styles

Set master styles for the slides by using the Master Option in the View.

   
How do I duplicate a slide?

Duplicating a Slide

To duplicate a slide, click on Edit and Duplicate (Ctrl+D).

   
How do I modify the color on a template?

Modify Color on Template

To modify the colors in a design template, click Slide Color Scheme on the Format menu.

   
How can I view my presentation on two screens?

Two Screens

Presentations can be viewed on two screens by running the View on Two Screens from the Slide Show menu.

   
How can I preview the animation without running the slide show?

Animation Preview

To see how the animation looks without running the slide show, choose Animation Preview from Slide Show menu.

   
How do I rearrange the slides?

Rearrange the Slides

To rearrange the order of your slides, either cut and paste using the Outline view, or use the Slide sorter view.

   
How do I delete a slide?

Deleting a Slide

To delete a slide, click on Edit and Delete Slide.

   
How do I change the animation order?

Change Animation Order

To change the animation order for more effects, click on Custom Animation. If you are working on a chart, use the Chart Effects tab.

   
How can I hide a slide?

Hide a Slide

If you have a slide that you want to hide, click on Hide Slide option from the Slide Show menu.

   
How do I send a presentation to another computer?

Pack and Go

If you want to send your presentation to another computer, use the "Pack and Go" feature under the File Menu. Files can be "packed" to floppy disks, hard drive or directly to another computer on the network.

   
How do I see an outline of my presentation?

Outline View

To see an outline of your presentation, use the Outline View. Slide content can be edited in this view, but does not show pictures and objects.

   
How do I view my presentation in black and white?

Black and White

To view your presentation in black and white, click on the Black and White option in the View.

   
How do I use a template?

Template

To use a template, click Apply Design on the Format menu.

   
How do I insert a new slide?

Insert a New Slide

To insert a New Slide into a presentation, click Insert and New Slide option (Ctrl+Enter) or (Ctrl+M).

   
How do I print handouts?

Print Handouts

To print handouts, click File and Print. At the bottom of the print box, change the Print what option to Handouts.

   
What are the shortcuts for selecting text and objects?

Selecting Text and Objects

The shortcuts for selecting text and objects are:

TAB or SHIFT+TAB = Object
CTRL+A = All objects in slide view
CTRL+A = All slides in slide sorter view
CTRL+A = All text in outline view

   
How do I duplicate a slide?

Duplicate a Slide

To duplicate a slide, choose the Duplicate Slide option from the Insert.

   
What are the shortcuts for slide show controls?

Slide Show Controls

The shortcuts for slide show controls are:

N, ENTER or SPACEBAR = Advance to next slide
P, BACKSPACE or PGUP = Return to Previous Slide
[NUMBER]+ENTER = Go to slide
B = Display a black screen or return to show from a Black Screen
W = Display a white screen or return to show from a White Screen
S = Stop or start an automatic slide show
ESC = End a slide show
E = Erase on-screen annotations
H = Go to next hidden slide
T = Set new timings while rehearsing
O = Use original timings while rehearsing
M = Use mouse click to advance while rehearsing
CTRL+P = Change the pointer to a pen
CTRL+A = Change the pen to a pointer
CTRL+H = Hide the pointer and button temporarily
CTRL+L = Hide the pointer and button always
SHIFT+F10 or RIGHT CLICK = Display the shortcut menu
F1 = Show list of controls

   
How do I switch views quickly?

Switch Views Quickly

To switch between views quickly, use the icons at the bottom left hand side of your screen.

   
How do I change the font in all of the slides?

Change the Font

To change the font in all of the slides from Courier to Times New Roman font, use the Format menu and Replace Font option.

   
How do I write notes?

Write Notes

To write notes that supplement the slides, choose the Notes Page View.

   
How do I animate text or object?

Animation

Highlight the item you want to animate (i.e. textbox or object), then click on Preset Animation in the Slide Show menu.

   
How do I insert slides from another presentation?

Insert Slides From Another Presentation

To insert slides from another presentation into the current presentation, click on Insert and choose the Slides from Files menu. If no slides are displayed, click on the Browse button to find the slides. You can then choose to insert either individual slides or the entire slide show. PowerPoint automatically changes the Design style of the slides to the Design Style that your current presentation.

   
What are the shortcuts for copying and deleting text and objects?

Deleting and Copying Text and Objects

The shortcuts for deleting and copying text and objects are:

BACKSPACE = Delete one character to the left
CTRL+BACKSPACE = Delete one word to the left
DELETE = Delete one character to the right
CTRL+DELETE = Delete one word to the right
CTRL+X = Cut
CTRL+C = Copy
CTRL+V = Paste
CTRL+Z = Undo last action

   
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Patricia Walters-Fischer